Practical tools for everyday expensing.
Capture the details, organise the paperwork and plan your next work trip. Free tools, editable templates and guides for businesses of every size.
[01]
A useful starting point for the paperwork.
Editable English templates with clear fields for evidence, currencies and review. Read each guide in your language.
Missing receipt declaration
Record what happened, attach supporting evidence and prepare the expense for review.
Business meal expense form
Keep the attendees, business purpose, itemised receipt and approval in one place.
Expense report template
Organise work expenses with original currencies, reporting amounts and receipt references.
Expense policy template
Set spending limits, receipt deadlines and approval responsibilities for your team.
[02]
Plan the cost before the trip.
Trip Fuel Cost & Fleet Savings Calculator
Calculate the fuel cost of a trip from distance, consumption and price. Then explore annual fleet costs and savings with your own assumptions.
UK & Europe · 5-minute estimate · Free
Calculate your fleet savingsFleet EV Charging Cost Calculator
Model annual EV charging cost across home, depot and public charging from your vehicle count, mileage, real-world efficiency, charging loss and actual tariffs.
Fleets of every size · No email gate · Free
Calculate your charging costsCompany Car Tax Calculator (Germany)
Work out the geldwerter Vorteil and the real monthly net cost of a company car under the 2026 German rules — 1% rule, 0.25% electric rule, commute add-on and social contributions included.
Germany · 2026 rules · Free
Calculate your net costBijtelling Calculator (Netherlands)
Work out the netto bijtelling of a company car under the 2026 Dutch rules — 22% standard rate, 18% electric discount, 60-month rule, youngtimers and both tax-credit phase-outs included.
Netherlands · 2026 rules · Free
Calculate your netto bijtelling[03]
Bring the whole expense workflow together.
Expensing with WhatsApp and platform agents
Follow an expense from a message to matching, review and the accounting handoff.
Expenses alongside your business bank
Understand the separate roles of your business bank and Rally’s expense workflow.
A clearer cross-border expense workflow
Keep currencies, receipts and review responsibilities clear when work takes you abroad.