Fleet Management

Fleet management software
that never sleeps.

Every other fleet platform shows you a dashboard and waits. Rally manages vehicles, drivers, documents and spend on one platform — then acts: catching errors, chasing paperwork, flagging renewals. You approve. Rally does the busywork.

Request demoSee the platform
Agentic by Default
97%+ AutoMatch Rate
One Platform
WhatsApp Native
R
Fleet Inbox
Agent active
✓
Pricing error corrected
Diesel billed €1.62/L, market €1.48/L · −€84.20
Auto
✓
Receipt matched
45L Diesel · TotalEnergies A7 · via WhatsApp
Auto
✓
Insurance certificate filed
Vehicle B-2841 · requested & received
Auto
!Needs your decision
Lease renewal — Vehicle B-2841
Window opens in 14 days. Outreach email drafted and ready to send.
Approve & sendReview draft
3 decisions this week · 47 handled automatically
AutoMatch rate
97%+
✓
License check complete
via WhatsApp · no app
Errors reaching ledger
−80%

What is fleet management?

Fleet management is the coordination of a company's vehicles, drivers, documents and operating costs — from acquisition, maintenance and compliance to fuel, EV charging and expense control. Fleet management software centralizes that work in one system. Rally goes one step further: it is an agentic fleet management platform that ingests every file and price feed, matches them automatically, resolves routine issues itself, and only interrupts a human when a real decision is needed.

Last updated: July 2026

One platform for the entire fleet

Stop stitching together a fuel card portal, an expense tool, a compliance spreadsheet and a shared drive full of documents. Rally runs vehicles, drivers, documents and all fleet spend in a single system with one login and one invoice.

Fuel cards, EV charging and expenses built in.
Vehicles, drivers and documents in one registry.
Synced to your accounting — no exports, no re-keying.
🚛
Vehicles
Drivers
Documents
Rally
⛽
Fuel & EV
Compliance
Accounting
0%+

AutoMatch rate

Receipts, invoices and charging sessions are matched to payments automatically — no manual reconciliation (Rally production data, 2026).

0%+

Fewer errors reaching the ledger

Fuel pricing and VAT are cross-checked and corrected before finance ever sees them, with every correction logged (Rally production data, 2026).

0 hours

Saved per month

Automated matching, document chasing and deadline tracking eliminate over 10 hours of manual fleet admin every month (Rally customer survey, March 2026).

[01]

Agentic by Default

Software that takes the next step itself.

Legacy fleet platforms surface information and wait for a human to notice, interpret and act. Rally's agents take the next step on their own — and only interrupt you when a real decision is needed.

Supplier invoiceMismatch
Diesel (45L) billed€1.62/L
Market price€1.48/L
Corrected before the invoice · −€84.20
Correction logged with rationale · fully auditable

Catches errors before the invoice

Fuel prices and VAT rates are cross-checked on every transaction. Discrepancies are corrected automatically — before they reach your books.

Vehicle B-2841 · Documents
Insurance certificate✓ Filed
Registration papers✓ Filed
Lease contract⟳ Chasing
Requested by the agent · follow-up scheduled

Chases missing documents

Missing receipt, expired insurance certificate, unsigned contract? The agent requests it, follows up, and files it when it arrives.

Hi Marco — your driver's license check is due Friday. Reply with a photo of your license. 📄
Rally Fleet · 08:30
📸 Done!
08:42 ✓✓
✓Verified & logged — no app needed

Follows up with drivers

Reminders, receipt requests and license checks go out over WhatsApp automatically. Drivers reply in the chat they already use.

Upcoming deadlines
HU inspection · B-2841
in 12 days
Booked
Lease renewal · V-1177
in 30 days
Draft ready
License expiry · M. Silva
in 45 days
Reminder sent

Tracks every deadline

License expiries, inspections, insurance and contract renewals are tracked continuously — with the legwork started before the deadline is close.

This week
3decisions need you
47 handled automatically94%

Interrupts only when it matters

No more scanning dashboards. Rally tells you the three things this week that actually need your decision — everything else is already handled.

[02]

AutoMatch Technology

AutoMatch reads every file and every price. So nobody else has to.

Rally's core data engine ingests invoices, receipts, contracts and live fuel-price data, extracts what matters and reconciles it automatically. It notices when something is wrong — and fixes it without being asked.

Ingests every document automatically
Cross-checks against live price data
Corrects errors before finance sees them
Logs every correction with a rationale
📄
Supplier invoices
email · API
🧾
Driver receipts
WhatsApp
📈
Live price data
fuel · EV · VAT
📁
Contracts & docs
auto-filed
AutoMatch
Ledger97%+ matched
✓Diesel 45L · matched€66.60
✓EV session · matched€18.40
✓VAT corrected · logged+€3.12

[03]

The Inbox

One automatic inbox. Three decisions a week.

Everything the platform handles lands in a dedicated inbox: resolved items with their rationale, and the rare cases that genuinely need a human. Review, approve, done — no blank pages, no chasing.

Routine work resolves itself
Drafts ready for approval
Escalations, not noise
Request demo
R
Fleet Inbox
Monday, 08:00
47 resolved overnight
✓
12 receipts matched to payments
AutoMatch · rationale logged per item
Done
✓
Diesel overcharge corrected
Billed €1.62/L vs market €1.48/L · −€84.20
Done
↻
Missing lease contract requested
Vehicle V-1177 · follow-up scheduled Thursday
Chasing
✎
Renewal outreach drafted
Insurance policy P-2209 · ready for your review
Draft
!Needs your decision
Fuel spend trending 18% over plan on Route DE-South
Driven by two vehicles refueling at premium motorway stations. Suggested action: tighten station policy for both cards.
Apply policySee analysis
Audit trail
v3 · price corrected
v2 · VAT re-checked
v1 · invoice ingested
Every action logged with rationale
This month
11.4h
admin work handled by the agent

[04]

Compliance & Renewals

Early access

Compliance that runs itself.

Driver's license checks, per-country fleet regulations and contract renewals — tracked by the agent, chased over WhatsApp, escalated only if they don't get resolved. The fleet manager reviews and approves instead of maintaining spreadsheets.

License expiries tracked, drivers reminded automatically.
Per-country regulatory deadlines monitored for you.
Renewal windows flagged with outreach drafted and ready.
Compliance agentEarly access
🪪
License expiry detected
M. Silva · expires in 45 days
Tracked
💬
Driver reminded on WhatsApp
Reply received · photo of renewed license
Auto
✓
Verified & logged
Registry updated · audit entry created
Done
!
Escalated only if unresolved
Fleet manager notified before the deadline
Safety net
Also tracked: vehicle inspections, insurance renewals and per-country regulatory deadlines.

[05]

The Modules

Everything a fleet runs on, in one registry.

Rally covers the full operational surface of the fleet — not just the payments. Each module feeds the same data engine, so nothing needs to be entered twice.

Vehicles

Full vehicle registry with contracts, running costs and total cost of ownership per vehicle — fuel, charging, maintenance and fees included.

Drivers

Driver profiles, card and vehicle assignments, license status and spend controls — managed per driver, at any fleet size.

Documents

Registration papers, insurance, leasing contracts and invoices — ingested automatically, filed to the right vehicle or driver, searchable forever.

Fuel & EV spend

Visa-backed fuel cards and 500,000+ charge points on one invoice, with pump-price billing and per-driver limits.

Maintenance & renewals

Inspections, servicing and contract deadlines tracked continuously, with reminders and escalations handled by the agent.

Accounting

Direct integration with 30+ ERPs and accounting systems. VAT-ready, matched, and auditable — no month-end surprises.

[06]

Built For

One fleet platform for every role.

Fleet Managers

Stop being the person who remembers everything. The agent tracks deadlines, chases documents and drafts the follow-ups — you review and approve.

Finance & Accounting

97%+ of transactions arrive matched, VAT-checked and ERP-ready. Close the books without chasing a single receipt.

Directors & Business Owners

One platform instead of five tools, total cost per vehicle in real time, and errors caught before they cost money.

Drivers

No app to download. Receipts, reminders and license checks happen over WhatsApp — the chat they already use.

Built for the AI era. Not retrofitted for it.

Legacy providers are bolting chatbots onto forty-year-old billing systems. Spend-management tools have modern UX but no fleet data to reason over. Rally has both: fleet-native data at the transaction level, and an automation engine already proven to act on it correctly at scale — in production today, not on a roadmap.

Talk to our team
  • AI-native data pipeline from day one
  • 97%+ AutoMatch rate, live in production
  • Every automatic action logged and auditable
  • Human-in-the-loop for every consequential step

[07]

Comparison

Rally vs. traditional fleet management

How an agentic platform compares to legacy fleet software and spend-management tools across the criteria that decide your admin workload (as of July 2026).

Comparison point
Interaction modelRallyAgent acts, human approves — busywork handled end to endTraditional toolsDashboard waits for a human to notice, interpret and act
Error handlingRallyPricing and VAT errors caught and corrected before the invoiceTraditional toolsErrors found in reconciliation, days or weeks after the fact
DocumentsRallyIngested, read and filed automatically; missing ones get chasedTraditional toolsManual uploads into folders nobody maintains
Compliance & renewalsRallyExpiries and renewal windows tracked, drivers reminded automaticallyTraditional toolsSpreadsheets, calendar reminders and memory
ScopeRallyVehicles, drivers, documents, fuel, EV and expenses in one platformTraditional toolsSeparate fuel card, expense tool, telematics and file storage
Driver communicationRallyWhatsApp native — no app, no logins, no trainingTraditional toolsDedicated apps drivers have to install and remember
Audit trailRallyEvery automatic action versioned with its rationaleTraditional toolsManual changes with no record of who fixed what, or why
ArchitectureRallyBuilt AI-native from day oneTraditional toolsAI features bolted onto decades-old billing infrastructure
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[08]

Why Rally

Proof, not promises.

The agentic engine is live in production today — these are measured results, not a roadmap.

01

97%+ AutoMatch rate — live in production.

Receipts, invoices and charging sessions are matched to payments with no manual reconciliation (Rally production data, 2026).

02

80%+ fewer errors reaching the ledger.

Fuel pricing and VAT are cross-checked and corrected automatically, before finance ever sees them (Rally production data, 2026).

03

Every correction fully auditable.

A versioned audit trail logs every automatic action with its rationale — what changed, why, and the evidence behind it.

04

WhatsApp-native driver workflows.

Drivers resolve receipts, charging sessions and license checks with no app and no login — in the chat they already use every day.

05

One platform replaces the fleet stack.

Fuel cards, EV charging, expense management, document storage and compliance tracking — consolidated into a single system with one invoice.

[09]

Getting Started

Get your fleet onto Rally in days.

No procurement marathon, no data-migration project. Rally builds your fleet registry from the documents and transactions you already have.

01

Tell us about your fleet

Book a short demo. We'll map your vehicles, drivers and current tools, and show you what Rally automates on day one.

02

Rally ingests what you already have

Forward your invoices, contracts and vehicle documents — AutoMatch reads them and builds your registry automatically. No spreadsheet migration.

03

The agent starts working

From the first week, transactions arrive matched, documents get chased, and your inbox shows the few things that need a decision.

Request a demo

[10]

FAQ

Common Questions

Common Questions

Fleet management is the coordination of a company's vehicles, drivers, documents and operating costs — covering acquisition, maintenance, compliance, fuel and energy spend, insurance and resale. Its goal is to keep vehicles on the road at the lowest total cost while meeting legal obligations like license checks and vehicle inspections.
Fleet management software centralizes vehicle records, driver data, documents, deadlines and costs in one system. Good software tracks total cost of ownership per vehicle, monitors compliance deadlines, and connects spend data to your accounting. Rally goes further: its agents act on that data — matching receipts, correcting pricing errors and chasing missing documents automatically.
Most fleet software is a dashboard: it shows you information and waits for you to act. Rally is agentic — the platform takes the next step itself. It catches a pricing error, requests a missing document, reminds a driver about an expiring license, and only interrupts you when a real decision is needed. Every automatic action is logged with its rationale in a versioned audit trail.
AutoMatch is Rally's data engine. It ingests invoices, receipts, contracts and live fuel-price data, extracts the details, and reconciles them against your transactions automatically. In production it matches 97%+ of receipts to payments without manual work and cuts errors reaching the ledger by 80%+ — every correction logged and auditable.
Everything the platform handles lands in a dedicated inbox. Routine items — matched receipts, corrected prices, filed documents — appear as resolved, with the rationale attached. Items that need outreach come with a draft ready to approve. Only genuine decisions are escalated to you. Instead of scanning dashboards, you review the few things each week that actually need a human.
Yes. Rally includes Visa-backed fuel cards accepted at 99% of stations, plus access to 500,000+ EV charge points across 20+ countries. Fuel, charging, tolls, parking and other fleet expenses land on one invoice and feed directly into the fleet management platform — no separate fuel card provider needed.
Yes. Rally treats petrol, diesel, hybrid and electric vehicles as one fleet: fuel and charging spend on the same invoice, cost per vehicle across energy types, and charging-session data captured automatically. Drivers can even start EV charging over WhatsApp.
Rally's compliance and renewals agent — currently in early access — tracks driver's license expiries, per-country fleet regulations and contract renewal windows. It reminds drivers over WhatsApp, drafts the follow-ups, and escalates to the fleet manager only if something doesn't get resolved. Every check and reminder is logged.
A fleet manager is responsible for vehicle acquisition and disposal, maintenance planning, cost control, fuel and energy management, driver management, insurance and claims, and legal compliance — including license checks and vehicle inspections. In most companies these tasks are spread across spreadsheets and tools; fleet management software consolidates them, and Rally's agents automate the recurring legwork.
Standalone fleet management software typically costs between €5 and €30 per vehicle per month depending on fleet size and features. Rally prices per active card, with the fleet management platform built in — you get cards, spend control and fleet operations in one subscription instead of paying for separate tools. Book a demo for an exact quote for your fleet.
The tipping point is usually 5–10 vehicles — when spreadsheets start costing more time than they save and missed deadlines start carrying real risk. Because Rally automates the admin rather than just organizing it, smaller fleets see payback earlier, and the platform scales to fleets with hundreds of vehicles across multiple countries and entities.
Rally integrates with 30+ ERPs and accounting platforms including DATEV, Xero, QuickBooks, SAP Business One, Exact Online, Sage, bexio and Lexware. Transactions arrive matched and VAT-ready via direct API connectors or file-based exports.
Spend management tools have modern UX and policy engines, but no fleet-specific data to reason over — no fuel prices, EV charging sessions, tolls, per-country VAT rules or vehicle records — and no fleet-specific actions to take. Rally is built fleet-first: the data model, the automations and the driver workflows are all designed around vehicles and the people who drive them.
Legacy fleet card providers run on decades-old billing infrastructure: a fixed price list set centrally, reconciled later, with errors corrected after the fact. That model is structurally reactive — automation on top of it can only be cosmetic. Rally's pipeline was built AI-native from day one: transactions are verified against live prices at ingestion, errors are corrected before the invoice, and the same engine now extends into documents, compliance and renewals.
No. Rally is WhatsApp-native: drivers send receipts, get reminders, complete license checks and even start EV charging sessions in the chat they already use. No downloads, no passwords, no training.
Yes. Every automatic action — a corrected price, a matched receipt, a sent reminder — is recorded in a versioned audit trail with its rationale and evidence. Nothing changes silently, and consequential steps always go through human approval.
Yes. Rally supports multiple legal entities, countries and currencies on one platform: per-country VAT treatment, consolidated or per-entity invoicing, and compliance deadlines tracked per jurisdiction. One dashboard covers the whole operation.
Most fleets are live within days. Rally builds your vehicle and driver registry from the documents and transactions you already have — forward your invoices and contracts, and AutoMatch does the setup work. No data-migration project, no long onboarding.